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M3 Responsible person

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Evidence required

Requirement

To appoint a trained, experienced and (where necessary) qualified person responsible to run the fleet operation.

Purpose

To ensure that a person with direct accountability for the fleet operation is appointed and has the knowledge and skills to maintain continuous and effective management of fleet activities.

Demonstration

FORS Operators shall appoint a responsible person with direct accountability for the fleet operation. Evidence of the responsible person’s appointment shall include:

  • Formal appointment through job title, contract of appointment and naming on the organisational chart
  • Responsibilities through a job description

The responsible person shall demonstrate:

  • Competence through relevant qualifications and FORS Professional Development
  • Continuous and effective control of all aspects of the fleet operation
  • Responsibility to decide the use of the vehicles, trailers and relevant staff to ensure a safe, legal and efficient fleet operation

The responsible person may be an owner, director, manager or supervisor, depending on the business sector, fleet size and the vehicle type.

Organisations that operate:

  • HGVs or PCVs under a standard national or international operator licence shall present the relevant qualifications and FORS Professional Development for their nominated transport manager
  • HGVs or PCVs under a restricted operator licence shall demonstrate the responsible person’s knowledge, skills and experience to run the fleet through FORS Professional Development
  • Non-operator licensed fleets, shall demonstrate the responsible person’s knowledge, skills and experience to run the fleet through FORS Professional Development

Where the organisation operates two or more operating centres, the appointment of assistants reporting to the responsible person should be considered.

The responsible person’s training and qualifications shall be:

  • Recorded in Professional Development Plans in accordance with requirement D4

Evidence required

Appointment of a responsible person with direct accountability for the fleet operation through:

  • documented job description, job title or contract of employment;
  • TM CPC qualification records (for Standard Operator License holders only)
  • records of FORS Professional Development training completed in the past 5 years as set out at Annex 2 for managers. (add link to the guide)
  • contract of service (for external nominated Transport Managers only)

Tip: for Operator Licensed fleet responsible person must be one of the Transport Managers listed on the license. External ad-hoc consultants cannot be accepted as a responsible person due to lack of continuous and effective control of all aspects of the fleet operation.

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