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M11 Transport updates

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Evidence required

Requirement

To keep up-to-date with developments in the fleet and road transport industry.

Purpose

To ensure that the organisation is prepared for and manages any change that may affect the fleet operation, such as legislation or industry practice.

Demonstration

FORS Operators shall evidence a way of keeping up-to-date with industry developments and changes. Updates shall be specific to the fleet operation and vehicle type.

Evidence of keeping up-to-date with industry developments should include, but are not limited to:

  • Reading FORS communications
  • Subscription to updates and alerts from relevant government agencies, enforcement bodies, publications and campaigns
  • Scheme bulletins, such as Construction Logistics and Community Safety (CLOCS)
  • Membership of a relevant professional body or trade association
  • Subscription to industry media and trade press services

Any industry change that is relevant to the fleet operation shall be communicated to drivers and other transport staff in accordance with requirement M5.

Evidence required

Evidence of updates being received on developments in the fleet and road transport industry, such as:

  • Subscriptions / memberships (FORS eNews, DVSA email alerts, etc)
  • Evidence of receiving updates (emails / inbox folders showing updates received, system dashboards / portals (e.g. DVSA, FORS), screenshots of subscription confirmation or mailing lists
  • Internal systems used to track updates (compliance logs, update registers)

Records of relevant developments in the fleet and road transport industry having been communicated to staff, such as:

  • Email communications issued to transport staff
  • Toolbox talk records
  • Internal memos or bulletins
  • Digital system notifications or reports

Tip: this requirement refers to relevant developments in the fleet and road transport industry, whereas communication relating to changes in the fleet operation or its policies and procedures are to be audited under M5.

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